Payments Postponement & Rescheduling

Payments & Collections

  • Teams make payments in a variety of ways:
    • Cash – Only a few youth programs do this.
    • Check – The majority of teams. Depending on how it is processed, a check can be delivered at game time or mailed from a payables department.
    • ArbiterPay – When funds are transferred it takes a day or two before they are available on the ArbiterPay platform. Officials must initiate balance transfer to their own checking accounts. See our ArbiterSports onboarding video for more details.
    • Eventlink – Another e-payment platform that transfers automatically to officials’ checking accounts.
    • Venmo, Zelle – Yes, it happens occasionally.
  • ILOA asks that all teams have game fees ready for officials before the game starts.
  • ILOA understands that some teams need to go through athletic, intramural, or other departments for funds and that the process can be slow.  ILOA asks that if a team knows they will be in such a situation that they notify ILOA along with an estimate as to how long officials should expect to wait for payment, so that we may then advise our officials.
  • If an official has not received payment after two weeks, (s)he should notify the game’s crew chief, who in turn shall contact the Head Coach and/or Team Rep(s).
  • If an official has not received payment after four weeks, the crew shall again respectfully contact the Head Coach and/or Team Rep(s), and copy the Liaison Committee on that and any subsequent communications.
  • If, having completed the previous two steps, no payment is received after six weeks, the official shall refer the matter to the Liaison Committee, who will notify the Head Coach and/or Team Rep(s) that all game fees MUST be paid before the game from that point forward or officials will be instructed to leave the facility.  As with all foreseeable cancellations, these officials will be due 1/2 game fee as well.
  • If an official has not been paid eight weeks after a game, ILOA will suspend assigning officials to the team’s home games until ALL debts are settled.
  • The Liaison Committee may use discretion in applying these time limits if, in their judgement, there are/were intangible factors that contributed to the delay.

Postponements, Reschedules & Cancellations

  • If a game cannot be started due to uncontrollable circumstances (primarily weather):
    • Assigned official(s) on site at the appropriate time before the game are due ½ game fee.  Any applicable mileage fees are also due.
  • If a game must be postponed after it has begun:
    • Officials are due ½ a game fee for any game postponed during the first half.
    • It is up to the league to determine whether the game will be restarted or resume from the time of postponement. In either case, the officials assigned to the resumed game are due a full game fee.
    • Officials are due a full game fee for any game postponed after the conclusion of the 2nd quarter.
  • For games cancelled/rescheduled due to UNCONTROLLABLE circumstances:
    • We strongly recommend a minimum of two weeks’ notice. If that is not practical, please notify your regional assigner.
    • Rescheduled games are still subject to priority day guidelines.
  • For games cancelled/rescheduled due to CONTROLLABLE circumstances:
    • If cancelled within 14 days of the scheduled date, assigned officials are due 1/2 game fee.
    • If the game(s) is rescheduled, the appropriate assigning priority will apply.  This also applies to the second game of a double assignment (e.g. JV/Varsity or double-header), EXCEPT
    • If the game(s) is rescheduled on a day less than two weeks away it will be given low priority, regardless of league priority for that day.
    • Teams are encouraged to identify dates for Proms, SATs, and other advance-scheduled events to avoid conflicts and accompanying fees.

  • Please note that this policy is in place for multiple reasons:
    • We have a serious shortage of officials, which is why we have priority days.
    • We assign officials to games weeks in advance.
    • Game cancellations with little advance notice erase opportunities for the assigned officials to work elsewhere.
    • Last minute “shoehorning” a game into the schedule often requires rearranging other assignments, which is unfair to officials, who have to alter their commitments; to teams, who may see a smaller officiating crew; to administrators, who must interrupt or repeat their payment procedure; and lastly to assigners, who are forced to do the same work multiple times.